ACHA PEACE FOUNDATION (APF)
Association for Communal Harmony in
503.393.8305, pritamr@open.org
ACHA Peace Foundation (APF) was established in 2003, by the Association
for Communal Harmony in Asia (ACHA). It is intended to serve as a perpetual
source of financial assistance to organizations and individuals in their work
to promote peace, communal harmony, respect for diversity, and tolerance of
differences, through research, education, and/or action projects, especially in
The contents below include the following parts:
A: Bylaws
B: Project Grant Guidelines
C: Grant Request
D: Project Grant Narrative
E: Budget Summary
A: BYLAWS
Section One:
Creation & Purpose
The Association For Communal Harmony In Asia
Board of Directors (hereinafter “ACHA”), under the express provisions of
Article II of its Articles of Incorporation, the
The
purpose of the ACHA Peace Foundation is to set up a perpetual funding entity,
which will provide financial assistance to organizations and individuals in
their work to promote peace, communal harmony, respect for diversity and
tolerance of differences, through research, education, and/or action-projects,
especially in South Asia and amongst South Asians, all consistent with ACHA’s
Articles of Incorporation, Bylaws, Constitution, and its status as a nonprofit
corporation organized under Section 501(c)(3) of the Internal Revenue Code.
Section Two: Board
of Trustees
The Foundation shall be administered by a
Board of Trustees appointed by the Board of Directors of ACHA, which Board of Trustees shall consist of no less than
three and no more than seven Trustees, the majority of whom shall be comprised
of persons who have donated $500 or more
to the trust fund created herein. Until
such time as a minimum of three such Trustees are appointed, the ACHA Board of
Directors shall serve as the Board of Trustees of the Peace Foundation. Each Trustee shall serve a term of two
years, and is eligible for reappointment; provided, however, that each member
of the Board of Trustees shall serve at the pleasure of the Board of Directors
of ACHA, and may be removed as a Trustee, without cause, at any time by a
majority vote of the ACHA Board of Directors.
The Trustees, and their successors, are to hold in trust for the uses
and purposes set forth in this document, all funds donated to ACHA, which are
denoted for Foundation purposes.
Section Three:
Investment and Application of Trust Fund and Income
Trustees shall hold
the trust fund, including property, if any, and, in their reasonable exercise
of discretion, invest it or parts of it
in investments in which Trustees are permitted to invest under the laws of the
State of
No Trustee shall
engage in any act of self-dealing, nor shall the Trustees make distributions at
times or in any manner such as to subject the trust fund to taxation under the
applicable provisions of the Internal Revenue Code.
Section Four:
Restrictions on Use of Trust Fund
The
trust fund and the income of the trust fund shall be devoted exclusively to the
purposes described above and shall in no part and in no event be given or contributed
to, or inure to the benefit of, any private person or corporation, contrary to
the provisions of Internal Revenue Service Code Section 501(c)(3).
Section Five: Gifts to
Fund
Any
person or organization may, from time-to-time, make additional gifts of money
or property to the Trustees for the purposes of
becoming part of the Foundation’s trust fund.
Section Six: Good
Faith Duty of Trustees
Trustees shall be
chargeable only with the exercise of good faith in carrying out the provisions
of the Foundation’s trust. Trustees
shall not, in the absence of bad faith, be responsible or accountable for
errors of judgment in making investments or making the contributions and gifts
as contemplated herein.
Section Seven:
Reimbursement and Compensation of Trustees
Trustees
shall be reimbursed by ACHA for all out-of-pocket expenses reasonably incurred
by them in the administration of the Foundation’s trust fund. No part of such expenses shall be paid from
the Foundation’s trust fund. No Trustee
shall be entitled to receive any compensation for the Trustee’s services, all
of whom shall serve without compensation.
Section Eight:
Decision of Majority of Trustees
The act of a majority
of Trustees in all matters pertaining to this Foundation’s trust, including the
investment, management, and distribution of funds, shall be conclusive. Evidence of such majority action shall be in
writing, and shall be filed with ACHA’s Board of Directors as soon as
reasonably practical thereafter.
Section Nine:
Appointment of Successor Trustee
In
case of the death or resignation of any Trustee, the successor of such Trustee
may be appointed by a majority vote of the Board of Directors of ACHA. Until such time as such successor Trustee is
appointed, the remaining Trustees shall have full power to act under and
pursuant to this instrument.
Section Ten: Gifts
Irrevocable
Gifts made in trust
through ACHA to the Foundation under this instrument shall be irrevocable. If it shall be determined by the Internal
Revenue Service, subsequent to the creation of this trust, that the trust fund
is not exempt from the payment of income tax upon its income, or that the
donors to the fund may not be entitled to charitable deductions for income tax
purposes for contributions made thereto in the manner and to the full extent
provided by the Internal Revenue Service Code, then such gifts as remain in the
fund at the time of such determination shall be given by Trustees to a
qualified tax exempt charitable organization selected by Trustees to best carry
out the purposes of this trust, and this trust shall thereupon terminate.
Section Eleven:
Separate Accounts and Annual Accounting
The
Trustees shall keep the Foundation trust funds in an account or accounts
separate from the account or accounts of ACHA, and shall render an annual
accounting to the ACHA Board of Directors, which accounting shall be conclusive
and binding on all interested parties if no written objection is filed with the
Trustees or the Directors within 60 days after the date of Trustees’
accounting.
B. PROJECT GRANT GUIDELINES
ACHA Peace Foundation (APF) was established in 2003, by the Association
for Communal Harmony in Asia (ACHA). It is intended to serve as a perpetual
source of financial assistance to organizations and individuals in their work
to promote peace, communal harmony, respect for diversity, and tolerance of
differences, through research, education, and/or action projects, especially in
To request for a Project Grant, please follow the attached instruction.
For more information contact Dr. Pritam Rohila by email at pritamr@open.org by letter at the above address, or by phone
at 503.393.8305.
1. Non-profit organizations registered in or
have been formally recognized by the state/province or country, where they are
located. Attach a copy of the certificate of registration or official
recognition.
2. Non-profit organizations in existence for at
least one year. Attach a brief report of the major accomplishments of the
sponsoring organization.
3. Projects which are specific and for a limited
period of time.
4. Projects which are well-planned
5. Project applications that are accompanied by
letter of support by a maximum of four other local organizations. Each letter
should clearly describe the specific ways in which the supporting organization
will help make the project a success (cash contribution, volunteered labor,
donated space or materials, publicity, etc.).
6. Project applications by individuals that meet
requirements number 3, 4 and 5 above. Also individual applicants must attach a
report of their previous relevant work.
1.
Any project that does not promote peace, communal harmony, respect for
diversity, and/or tolerance of differences
2.
Academic courses, scholarships, awards, and/or fellowships.
3.
Projects with high admission fees.
4.
Capital Projects. APF does not fund the purchase of land, buildings,
renovation, permanent staffing, or museum acquisitions.
5.
Lobbying and fundraising activities. APF will not consider any project
advocating a particular political, social or religious organization.
6.
Project expenses incurred or paid out before an APF grant is made.
7.
Any project that materially benefits an APF Trustee, or an ACHA Director or
Member
1. Complete all the four parts: a) Grant
Request, b) Project Grant Narrative, c) Budget Summary and d) Budget Narrative
2. Applications must be received by ACHA office
at least three months before the starting date of the project.
3. Application may be typed, printed on a computer,
or legibly printed by hand. The requesting organization’s Authorizing Official
must sign the original.
Consider a brief preliminary application as the first
step
PROJECT TITLE:
REQUESTING INDIVIDUAL/ORGANIZATION
Name:
Address:
Phone:
Fax:
Email:
PROJECT DIRECTOR
Name:
Address:
Phone:
Fax:
Email:
Name:
Address:
Phone:
Fax:
Email:
COSPONSORING ORGANIZATION (S), IF ANY
PROGRAM FORMAT (CIRCLE ALL THAT APPLY)
Lecture
Conference
Panel Discussion
Seminar
Symposium
Workshop
Exhibition
Media (Film, Radio, Video)
Publication
Research
Other (Please specify):
EXPECTED DATES OF PROJECT EVENTS. Specify particulars (date, place,
town, time) of each event. Use additional sheets, if necessary.
Date you plan to begin making expenditures for project activities:
Date you plan to finish making expenditures for project activities:
The total number people you expect to attend, or participate in your
project:
List grant applications to APF before:
BRIEF DESCRIPTION OF PROJECT. INCLUDE BENEFIT TO INDIVIDUAL,
ORGANIZATION OR SOCIETY (Up to fifty
words)
CERTIFICATE 1: The Sponsoring Organization is registered in or formally
recognized by the state/province, where it is located. Attach a copy of the
certificate of registration or official recognition.
CERTIFICATE 2: By signing and submitting this application, the
authorizing official of this applicant institution is certifying that this
project is consistent with ACHA Mission Statement and its Declaration of
Commitment.
SIGNATURE OF
REQUESTING INDIVIDUAL OR ORGANIZATION’S AUTHORIZING OFFICIAL:
DATE
(Month/Date/Year)
(Project Grant
Narrative and Budget Summary must accompany this form)
Send Grant Request to the Association for
Communal Harmony in
(Not to exceed five typed single-spaced
pages)
Please review the Project Grant Guidelines prior to initiating this
form.
1.
PROJECT
TITLE:
2.
WHAT ARE
THE ACTIVITIES PROPOSED?
3.
BRIEFLY
STATE THE OBJECTIVE (S) OF YOUR PROJECT
4.
BRIEFLY
STATE THE EXPECTED BENEFIT/IMPACT OF THE
PROJECT
5.
IN WHAT
6.
WHAT
STRENGTHS DO YOU (OR YOUR ORGANIZATION) BRING TO THIS PROJECT?
7.
WHO ARE
THE PEACE, COMMUNAL HARMONY, AND DIVERSITY ACTVISTS/SCHOLARS THAT ARE INVOLVED
IN YOUR PROJECT? WHAT ARE THE CREDENTIALS OF EACH, AND WHAT WILL EACH OF THEM
CONTRIBUTE TO THE PROJECT?
8.
HOW WILL
OTHER INDIVIDUALS OR ORGANIZATIONS, IF ANY, BE INVOLVED IN YOUR PROJECT?
9.
WHO IS
THE INTENDED AUDIENCE AND HOW WILL YOU REACH THEM?
10.
HOW WILL
YOU EVALUATE YOUR PROJECT WITH MEASURABLE OUTCOMES?
PROJECT TITLE:
TOTAL INCOME:
TOTAL EXPENSES
D. ESTIMATE OF OVER-
OR UNDER-BUDGET (INCOME minus EXPENSES)
(A budget narrative
for each item above must accompany this form to explain how each cost was derived.
Also for each item indicate the value and source of any in-kind income or
expenses).